The Center for Health Information and Analysis (CHIA) is now accepting XML test file submissions for the new SNF-CR to be deployed Summer 2023. Below is the process that SNF-CR submitters must follow to build and submit an XML test file for approval to submit the 2022 SNF-CR using an XML file. Below are some of the updates to the SNF-CR that interact with the XML filing.
CHIA has made the following documentation available for you to assist in your development of a new XML file that can be used for completing the new SNF-CR.
|This document describes the process for submitting test XML files to CHIA for testing and approval.|
|This document includes detailed information such as type of data, format of data, data field descriptors and the data field structure that should be included in the XML file.|
|This document provides an example of the XML schema that can be used to build the XML test file.|
All test files must be submitted to CHIA two weeks before the SNF-CR filing deadline for approval to be an XML file submitter for the SNF-CR cost report data for the period ending December 31, 2022.
If you have questions or need assistance building your XML test file, please contact costreports.LTCF@chiamass.gov.
CHIA has made the SNF-CR XML User Guide and SNF-CR XML Sample File available for you to assist in submitting your XML test file using CHIA Submissions. This documentation also describes the CHIA Submission process for submitting your final annual XML files.
CHIA will contact you if there are issues with your test file.
Using the above listed documentation, you will need to build your entire XML file for submitting your data in the annual cost report.
Using the SNF-CR XML User Guide, log in to CHIA Submissions and submit your annual XML data file.
IMPORTANT NOTE: Your XML data file will not have every data field needed to certify and submit your annual cost report. Please use the process below to complete the cost report using the SNF-CR user interface on CHIA Submissions.
Once you have successfully submitted your XML data file using CHIA Submissions, you will need to login to the SNF-CR cost report user interface and complete the remainder of the cost report.
Once you are logged in, you will need to complete the following for each cost report schedule:
1) Complete any blank field that was not filled in from your XML file submission.
2) Save and validate each schedule and clear any validation errors, revalidating as necessary.
As an enhancement to the data quality and user experience, CHIA has instituted a new loading screen when selecting “save and validate” for each schedule. Please wait until the “save and validate” process has completed. The screen tells users to “please wait a moment” as the schedule is validated and will not let the user advance until the process is done.
Once you have completed these steps, proceed to the Attestation Schedule. Here, preparers must first lock the cost report before the owner can submit. This can only be accomplished if the orange “Lock for Owner Review” button is enabled. If it is not enabled (greyed out), this indicates that either one or both of the following scenarios has happened and must be fixed:
1) Not all schedules have been saved and validated, and/or
2) Validation errors were not properly cleared.
Once the cost report is locked by the preparer, the owner, officer, or partner will be able to click the orange “Submit” button to successfully submit the cost report.
If you require assistance with completing the remainder of your cost report and submitting it, please contact the CHIA cost report help desk at: costreports.LTCF@chiamass.gov