Information for Data Submitters: Acute Hospital EHRD Dataset

Report Resources

• CY2024 EHRD Data Collection File – File Submission Guide | Word
  
  
  
• Webinar Presentation: EHRD submission guide: CY 2024 Key Highlights   (PDF) | PPT

• EHRD Language and English Proficiency Codes (Excel)
  (Updated March 7, 2024)
  
  
  
• CY2023 EHRD Data Collection File - File Submission Guide (PDF) | Word
  
  
  
• EHRD Data Collection Supplemental Reporting Information (PDF) | Word
  
  
  
• EHRD File Encryption And  Submission Instructions (PDF) | Word
  

• Administrative Bulletin 24-02: Submission guidelines relating to the Electronic Health Record Dataset (EHRD)
  

Overview

CHIA collects hospital data on patient demographics, diagnoses and procedures, physicians, and charges for each inpatient discharge, outpatient observation stay, and emergency department visit in Massachusetts. Hospitals submit data in accordance with the requirements of the Data Submission Specification Manuals, which set forth the file format, record specifications, data elements, definitions, code tables, and edit specifications for each database.

Additionally, CHIA collects certain (Electronic Health Record Data) EHRD data. This data is shared with MassHealth in an Enhanced Demographics Data File in support of the MassHealth health equity program.

Register to Submit EHRD Data to CHIA

New users must register to submit data via CHIA’s web-based transaction services. To register, each individual user filing for an organization must complete a Hospital User Agreement and email the completed agreement to DL-Data-Submitter-HelpDesk@chiamass.gov.

Webinars

CHIA hosted a webinar on Thursday, February 8, 2024 to review the draft EHRD submission guide for CY 2024. Please see the webinar presentation for more information.

Questions and Comments

Please email all questions and comments to CHIA at HospitalData@chiamass.gov.