Information for Data Submitters: Acute Hospital EHRD Dataset

Report Resources

• Related Regulation 957 CMR 8.00 - APCD and Case Mix Data Submission
  
  
• Electronic Health Record Dataset (EHRD) Data Collection File - File Submission Guide CY 2023 (PDF) | Word
  (Updated May 23, 2023)
  
  
• Electronic Health Record Dataset (EHRD) Data Collection Supplemental Reporting Information (PDF) | Word
  

• Upcoming Webinar Reviews of Submission Guides
  
  
• Hospital User Agreement

Overview

CHIA collects hospital data on patient demographics, diagnoses and procedures, physicians, and charges for each inpatient discharge, outpatient observation stay, and emergency department visit in Massachusetts. Hospitals submit data in accordance with the requirements of the Data Submission Specification Manuals, which set forth the file format, record specifications, data elements, definitions, code tables, and edit specifications for each database.

Additionally, CHIA will begin quarterly collection of certain (Electronic Health Record Data) EHRD data. This data will be shared with MassHealth in an Enhanced Demographics Data File in support of the MassHealth health equity program.

Effective May 18, 2023, all acute hospitals will be provided with a 30-day review and comment period for the EHRD Data Collection File Submission Guide. The draft version of this submission guide includes the file specifications and submittal schedule required for this CHIA data collection. Additional EHRD Supplemental documentation is included as a reference tool and is posted on this web page with updates as needed. All written comments received by June 16, 2023 will be considered prior to finalizing the EHRD file submission guide and may be submitted to HospitalData@chiamass.gov.

Register to Submit EHRD Data to CHIA

New users must register to submit data via CHIA’s web-based transaction services. To register, each individual user filing for an organization must complete a Hospital User Agreement and email the completed agreement to DL-Data-Submitter-HelpDesk@chiamass.gov.

Webinars

CHIA will host two webinars to review the EHRD file submission guide. Registration/attendance is only necessary for one of the two scheduled webinars as they will cover the same information. Please note that registration for the webinars is required.

Questions and Comments

Please email all questions and comments to CHIA at HospitalData@chiamass.gov.