Data Submitter
Resources
Most data is submitted to CHIA via a web-based submission platform. A data reporter user agreement is required to access and use any of CHIA's submission platforms. Please see the links below for specific data submission information.
NEW! Pharmacy Benefit Manager (PBM) Reporting
CHIA Submissions, CHIA's main data submission platform, is a secure, web-based transaction service used to exchange data. The language of the user agreement form will govern the use of CHIA Submissions. Specific filing instructions will outline which system or systems are required.
CHIA Submissions is available to all entities (Data Reporters) that file data with the Center for Health Information and Analysis. To register for CHIA Submissions, you must complete and sign a Data Reporting User Agreement. Individual User Agreements also need to be completed for each individual who will be filing data for your organization. The User Agreements identify the Data Reporter's particular employees or agents/contractors and the particular submissions to which each require access. The Data Reporter is given the opportunity to restrict the access of information to its employees by submission type. Please see the various registration and user agreements below.
Electronic submission of information is a requirement for many CHIA filings. CHIA Submissions reduces administrative burden and saves time and money.
If you are filing information that is aggregated to the organizational level (e.g., cost/financial/statistical reports), the file format is specified in the instructions. Additional software is not necessary. If you are filing patient-level data, CHIA will provide you with a program that will encrypt and decrypt all files containing patient-level information. When a Data Reporter attempts to link to CHIA Submissions and they do not have an upgraded browser, they will be prompted to the correct browser upgrade.
We can look up your user name and reset your password. Please call 617-701-8217 or email the Help Desk at DL-Data-Submitter-HelpDesk@chiamass.gov. You will need to supply your pass phrase and security information. The new information will be emailed to your account.
No. There is no charge to use CHIA Submissions.
Please call 617-701-8100 between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday if you need assistance. You can also send an email to DL-Data-Submitter-HelpDesk@chiamass.gov.
Due to maintenance windows, the system may be unavailable, from 5:00 p.m. to 8:00 a.m., Monday through Friday.
There is a 25-minute time-out when a user is online. If a user does not press a key for 25 minutes, he/she will be logged out and placed back at the sign-on screen. This means that any data being entered online that has not been saved will be LOST. Therefore, users should get the information ready before logging on, and be sure to SAVE information before logging off or looking for submission information. Users can save data and reenter the online data screens many times until the data is actually submitted, so users should save data frequently during any session.
Yes, you must register for CHIA’s web-based transaction services. To register, each individual user filing for an organization must complete and sign a Business Partner Security Agreement Form. Also, you must also complete the appropriate user agreement form(s) below.
Completed forms need to be submitted to DL-Data-Submitter-HelpDesk@chiamass.gov.
