Information for Data Submitters: Acute Hospital EHRD Dataset

Report Resources

• CY2024 EHRD – File Submission Guide (PDF) | Word
   (Published June 12, 2024 | Effective October 1, 2024)

• REDLINE CY2024 EHRD – File Submission Guide (PDF) | Word
   (Published April 29, 2024 | Effective October 1, 2024)
  

• CY2024 EHRD Data Collection File – File Submission Guide | Word
  (Effective June 30, 2024)
  

• EHRD Language and English Proficiency Codes (Excel)
  (Updated March 7, 2024)
  
  
  
• EHRD Data Collection Supplemental Reporting Information (PDF) | Word
  
  
  
• EHRD File Encryption And  Submission Instructions (PDF) | Word
  
  
  

• CDC Ethnicity Codes (PDF)
  
  
  
• Administrative Bulletin 24-02: Submission guidelines relating to the Electronic Health Record Dataset (EHRD)
  

Overview

CHIA collects hospital data on patient demographics, diagnoses and procedures, physicians, and charges for each inpatient discharge, outpatient observation stay, and emergency department visit in Massachusetts. Hospitals submit data in accordance with the requirements of the Data Submission Specification Manuals, which set forth the file format, record specifications, data elements, definitions, code tables, and edit specifications for each database.

Additionally, CHIA collects certain (Electronic Health Record Data) EHRD data. This data is shared with MassHealth in an Enhanced Demographics Data File in support of the MassHealth health equity program.

Register to Submit EHRD Data to CHIA

New users must register to submit data via CHIA’s web-based transaction services. For more information on registration on submitting data, please see CHIA Web-Based Platforms Questions and Answers.

Notice

CHIA will continue to intake SOGI patient data reported in the fields below but will not be sharing this information with MassHealth for individuals under 19 years of age as of December 31 of the measurement year. 

This change does not affect the EHRD File Submission Guide.

• Sexual Orientation, Sexual Orientation Update Date, Sexual Orientation Verification Date
  
  
• Gender Identity, Gender Identity Update Date, Gender Identity Verification Date

Questions and Comments

Please email all questions and comments to CHIA at HospitalData@chiamass.gov.