CHIA Data » Information for Data Submitters: Adult Day Health Cost Reports

Information for Data Submitters: Adult Day Health Cost Reports

Report Resources

Submission Deadline

  • Complete Cost Reports and financials were to be submitted no later than June 2, 2025.

Overview

CHIA is now collecting cost reports for fiscal year (FY) 2024 from Adult Day Health (ADH) providers. CHIA collects these reports pursuant to regulation 957 CMR 6.00. The reports are used by CHIA and other public entities to monitor costs and develop health care payment policies.  

Read the Cost Report Instructions and the CHIA Submissions User Guide found under "Report Resources" in the blue box on the right of this page before beginning work on the cost report. 

 

Reporting Requirements

ADH providers are required to submit the following, due no later than June 2, 2025.

  • Completed FY 2024 ADH Cost Report Template
  • FY 2024 Financial Statements

 

The ADH Cost Report is submitted to CHIA online through CHIA Submissions. For more information on registration on submitting data, please see CHIA Web-Based Platforms Questions and Answers.

Financial Statements must be emailed to data@chiamass.gov.

 

Reminders about the ADH Cost Report:

  1. Providers are required to submit completed cost reports through CHIA’s online submission portal, CHIA Submissions. Note, CHIA Submissions works best in Google Chrome.

  2. Read all Cost Report Instructions and the CHIA Submissions User Guide thoroughly prior to beginning the Cost Report submission process.

  3. The ADH Cost Report is available as an Excel template.

  4. Financial statements should be emailed to data@chiamass.gov, not uploaded through CHIA Submissions.

  5. Data must be keyed in. Do not insert formulas or references to other spreadsheets as this may prevent the data from calculating accurately. 

  6. All numbers must be whole numbers without decimals, except for Tab 3, Schedule B: Program Information, Hours per Week (line 42) and Tab 5, Schedule D: Staffing Information, columns 5, (Total Hours Compensated – Agency), 6, (Total Hours Compensated – ADH), 7a, (FTEs ADH Admin), and 7b, (FTEs ADH Direct).

  7. In Schedule D: Staffing Information, if you have no information to report for a given staff type, leave the cell blank.

  8. in Tab 9, Accuracy of Report, the ‘Certification by Provider’ section, (blue cells in rows 46-48) must be filled in to save successfully. 

  9. All submissions must be saved using the “Save Submission File” button on Tab 9, Accuracy of Report. Submissions that are not saved by using this button cannot be read by CHIA’s system and will not upload successfully.

 

Questions

If you have questions related to the CHIA Submissions portal and registering your agency, please email DL-Data-Submitter-HelpDesk@chiamass.gov.

For all other questions, please email CostReports.Pricing@chiamass.gov with the following information in the subject line of your email:

  1. Name of your agency with MassHealth ID #
  2. Name of the cost report you are asking about
  3. Cost report reporting year

Subject Line example: Question on FY2024 ADH Cost Report – ABC agency, ID# 123456789A