Process to Submit XML Test Files for the New SNF-CR


Report Resources

The Center for Health Information and Analysis (CHIA) has created a new web application for skilled nursing facilities to submit annual cost reports. As a result, data submitters that want to submit cost report data via an XML file must build new XML files that match the new cost report schema and seek re-approval from CHIA to transmit data via XML for the upcoming 2021 cost report period.

CHIA is now accepting XML test file submissions for the new SNF-CR to be deployed Spring 2022. The new SNF-CR is replacing the HCF-1 cost report effective the 2021 cost report year.  This is also notification that those HCF-1 filers that previously submitted cost reports via XML files that new XML schemas must be built to submit cost report data via XML file for the new SNF-CR. 

Below is the process that SNF-CR submitters must follow to build and submit an XML test file for approval to submit the 2021 SNF-CR using an XML file.

STEP 1:  Build an XML Test File

CHIA has made the following documentation available for you to assist in your development of a new XML file that can be used for completing the new SNF-CR.

DocumentPurpose

 

  SNF-CR XML User Guide

 

This document describes the process for submitting test XML files to CHIA for testing and approval.

 

  SNF-CR XML Data Dictionary

 

This document includes detailed information such as type of data, format of data, data field descriptors and the data field structure that should be included in the XML file.

 

  SNF-CR XML Sample File (ZIP FILE DOWNLOAD)

 

This document provides an example of the XML schema that can be used to build the XML test file.

 

  Crosswalk SNF-CR and HCF-1

 

This document cross walks the new SNF-CR data fields to the old HCF-1 data fields and account #s which XML Beta testers found helpful with building a new XML test file.

 

All test files must be submitted to CHIA two weeks before the SNF-CR filing deadline for approval to be an XML file submitter for the SNF-CR cost report data for the period ending December 31, 2021.

If you have questions or need assistance building your XML test file, please contact App.Support@chiamass.gov.

 

STEP 2:  Submit Your XML Test File for Approval

CHIA has made the SNF-CR XML User Guide and SNF-CR XML Sample File available for you to assist in submitting your XML test file using CHIA Submissions. This documentation also describes the CHIA Submission process for submitting your final annual XML files.

 

STEP 3: Make Corrections to Your XML Test File as Needed

CHIA will contact you if there are issues with your test file.

 

STEP 4: Build Your Annual XML File.  

Using the above listed documentation, you will need to build your entire XML file for submitting your data in the annual cost report.

 

STEP 5:  Submit Your Annual Cost Report XML File.

Using the SNF-CR XML User Guide, log in to CHIA Submissions and submit your annual XML data file.

IMPORTANT NOTE: Your XML data file will not have every data field needed to certify and submit your annual cost report. Please use the process below to complete the cost report using the SNF-CR user interface on CHIA Submissions.

 

Steps For Completing the Remainder of Your SNF-CR

Once you have successfully submitted your XML data file using CHIA Submissions, you will need to login to the SNF-CR cost report user interface and complete the remainder of the cost report.

Once you are logged in, you will need to complete the following for each cost report schedule:

1)     Complete any blank field that was not filled in from your XML file submission.

2)     Save and validate each schedule and clear any validation errors, revalidating as necessary.

Once you have completed these steps, proceed to the Attestation Schedule. Here, preparers must first lock the cost report before the owner can submit. This can only be accomplished if the orange “Lock for Owner Review” button is enabled. If it is not enabled (greyed out), this indicates that either one or both of the following scenarios has happened and must be fixed:

1)     Not all schedules have been saved and validated, and/or

2)     Validation errors were not properly cleared.

Once the cost report is locked by the preparer, the owner, officer, or partner will be able to click the orange “Submit” button to successfully submit the cost report.

If you require assistance with completing the remainder of your cost report and submitting it, please contact the CHIA cost report help desk at: costreports.LTCF@chiamass.gov