Behavioral Health Facilities Case Mix Data


Report Resources

Overview

CHIA collects behavioral health facility data from participating providers on patient demographics, diagnoses and procedures, physicians, and charges for each inpatient discharge in Massachusetts. Facilities must submit data in accordance with the requirements of the Behavioral Health Inpatient Data Submission Specification Guidelines. These guidelines set forth the file format, record specifications, data elements, definitions, code tables, and edit specifications.

Please see the Behavioral Health Inpatient Data Submission Specification Guidelines link in the blue box on the right side of this page. Facilities will be required to submit data on a quarterly basis, following a standard hospital fiscal year schedule (October 1 – September 30).

The initial submission deadlines for submissions are:

 

Submission Deadlines in Chronological Order

Upcoming Due Dates

Fiscal Years
(Quarters and/or Years Due)

FY19

 FY18

 FY17

 FY20

November 1, 2019
Oct. 1 - Dec. 31
Jan. 1 - March 31
     
December 16, 2019
April 1 - June 30
July 1 - Sept. 30
     
March 16, 2020  
All
FY18
All
FY17
Oct. 1 - Dec. 31
June 14, 2020      
Jan. 1 - March 31
September 13, 2020      
April 1 - June 30
December 14, 2020      
July 1 - Sept. 30

 

Submission Deadlines by Quarter Begin and End Date

Quarter
Begin & End Dates

Due Dates
(by Fiscal Year)

FY19

 FY18

 FY17

 FY20

Oct. 1 - Dec. 31
November 1, 2019
March 16, 2020
March 16, 2020
March 16, 2020
Jan. 1 - March 31
November 1, 2019
March 16, 2020
March 16, 2020
June 14, 2020
April 1 - June 30
December 16, 2019
March 16, 2020
March 16, 2020
September 13, 2020
July 1 - Sept. 30
December 16, 2019
March 16, 2020
March 16, 2020
December 14, 2020

 

Filing Application

Behavioral health facilities submit their Case Mix data through CHIA Submissions, CHIA’s web-based transaction service. To do this:

 

 

Completed agreement forms need to be emailed to chia.data@state.ma.us. For more information about CHIA’s web transaction interfaces (e.g. CHIA-INET, CHIA Submissions), see CHIA-INET and CHIA Submissions Questions & Answers.

Please Note:

Behavioral health data submitters will need to install FileSecure Version 2 to encrypt data before submitting it to CHIA. Please see Behavioral Health File Encryption and Submission Instructions available in the "Report Resources" box on the right of this page. If you have questions, please call (617) 701-8100 or email chia.data@state.ma.us.

CHIA occasionally hosts Case Mix Technical Assistance Group (TAG) webinars where hospitals or facilities can ask questions regarding provider data submissions. In the "Report Resources" box on the right of this page you can link to information on how to participate in future webinars and review presentation materials from previous TAG sessions.

 

Questions

Please call (617) 701-8100 or email chia.data@state.ma.us regarding either Case Mix Hospital or Behavioral Health Facility submissions.

CHIA expects to collect quarterly data. Submission deadlines are to be determined.